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Approved at the April 28, 2016 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
March 24, 2016 12:15 p.m.
SCLS Headquarters

Present: P. Behling, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, M. Hokamp, J. Krems, N. Long, K. Michaelis, M. Nelson, R. Owens, K. Rattunde, A. Weier
Also Present:  M. Van Pelt, K. Goeden
Absent:  M. McCarville
Excused: J. Ashford, N. Brien, H. Bauman, T. Gramling, D. Heimstead, N. Hughes

Call to Order: P. Cox, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: Add System Effectiveness Report to discussion.
  3. Requests to address the board:  None

Minutes: N. Long moved approval of the February 25, 2016 minutes.  P. Behling seconded.  Motion carried. 

Bills for Payment/Financial Statements:
J. Carter reviewed the bills for payment in the amount of $164,664.17 and moved approval.  R. Owen seconded.  Motion carried.

Presentation:  2015 Visiting Libraries Report – M. Van Pelt:   You may view the document here.  A. Weier inquired whether the board would have an opportunity to try the maker space kits.  M. Van Pelt will schedule a demonstration at the August board meeting.  There will also be a Hands On Mobile Maker Kit Open House for our librarians at the McMillan Memorial Library (Wisconsin Rapids) on Thursday April 14th from 9 am – 3 pm.  The board is welcome to attend.
A question was raised whether the libraries that indicated “no” to the SCLS system effectiveness discussed their concerns with staff while conducting the library visits.  The questions each library is asked are the same across the board and these issues were not discussed.  The trends exposed by the library visits help determine future training.  One of the board members inquired whether libraries are becoming dementia friendly.  The Middleton, Portage and Sun Prairie libraries are dementia friendly and aging seminars are available.  There was also a question about groups that are under-served at libraries as well as societal demands and rural poverty in Wisconsin.

Committee Reports: 

  1. Advocacy:  M. Nelson suggested the board members send a thank you to their legislators for passing the law to return materials to the library.  President Obama appointed Carla Hayden to be the Librarian of Congress. 

J. Carter noted the Budget/Finance Committee will need to meet May 26 to discuss the Audit at 11:30 a.m. prior to the board meeting.  The committee will also meet April 26th at 1 p.m. and the Budget/Finance and Personnel Committees will meet June 22nd at 1 p.m. to discuss the 2016 mid-year budget and 2017 annual budget. 

Action Items: None

SCLS Foundation Report:  The Deerfield Public Library has joined the SCLS Foundation and Paypal links are available for online donations.  The next meeting will be April 28th.

Circulation and ILL Statistics: The February year to date total was incorrect.  A revised version has been posted.

System Director's Report:  There are 14 people from SCLS serving on the PLSR workgroups (Public Library System Redesign).  SCLS staff include: Mark Ibach- CE lead; Corey Baumann – Delivery; Shawn Brommer – Consultant; Dan Jacobson – Technology; Rose Ziech – Electronic Resources; Jean Anderson – CE; and Heidi Oliversen – ILS.   Other members on the workgroup include Cindy Fesemyer, Tracy Herold, Greg Mickells, Wendy Rawson, Molly Warren, Krissy Wick and Susan Lee.
Two library commercials have been produced at CW57 – “Maker Space” and “Library, your home away from home”.  SCLS will receive copies of the commercials and they will be available for member libraries to post on their websites.
J. Carter recommended the board view the budget webinar available on the SCLS website.

Discussion: System Effectiveness Report:  Four SCLS libraries (Marshall, Arpin, Middleton, and Mt. Horeb) indicated on their annual report that SCLS did not provide effective leadership and adequately meet the needs of their library.  The board discussed the report and you may view the document here. 

Administrative Council (AC) Report:   The All Director’s met March 17th. 
You may view the minutes here:  http://www.scls.info/committees/ac/index.html

Other Business:
 

Information Sharing:  Beyond the Page Trivia Challenge – P. Behling:  Dane County will be hosting a fund raising trivia contest for Beyond the Page at the Madison Public Library downtown on May 7th at 7 p.m. and tables are available for sponsorship at $250/table.  Beyond the Page is a program that brings humanities into libraries.  There was interest from the board in sponsoring one table.  P. Behling will send an email to the board with more information and will bring the topic back to the April meeting.

The next board meeting will be held on Thursday April 28th.
Meeting adjourned at 1:35 p.m. 
Heidi Moe, Recorder

BOT/Minutes/3-24-2016