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Approved at the September 22, 2016 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
August 25, 2016 12:15 p.m.
SCLS Headquarters

Present:   J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Healy-Plotkin, D. Heimstead, N. Long, K. Michaelis, M. Nelson, P. Nelson, R. Owens, L. Sipiorski, A. Weier.

Also Present:
  M. Van Pelt, K. Goeden
Excused:  J. Harrington, M. Hokamp
Absent:  

Call to Order:
  P. Cox called the meeting to order at 12:17 pm
            a.         Introduction of guests/visitors:  Craig Ellefson, SCLS; Paul Nelson was introduced.  He has been appointed to replace Maureen McCarville as a Dane County Representative to the Board.
            b.         Changes/Additions to the Agenda:  J. Carter moved to amend the agenda that was originally posted on the website and subsequently updated prior to the board meeting to include a maker kit presentation by Craig Ellefson and to add the action item to approve the SCLS Carry Over Policy.  Motion seconded and carried.
            c.         Requests to address the Board:  none

Minutes:  N. Brien moved approval of the July 28, 2016 minutes.  Motion seconded and carried.

Bills for Payment/Financial Statements:  N. Long moved approval of the bills for payment in the amount of $127,315.16.  M. Furgal seconded.  Motion carried.
K. Goeden presented financial statements and reviewed the portfolio performance.

Presentation: Maker Kits with Craig Ellefson:  Several maker kits were introduced to the board, which included the sewing machine kit, 3D printer, scanning kit, and LEGO Mindstorm kit. 

Committee Reports

    1. Advocacy:  No report
    2. Budget & Finance and Personnel:  J. Carter noted the committee met to review two agenda items, the 2017 budget and the SCLS Carryover Policy.  The 2017 budget will be presented to the SCLS Board at the September meeting with the committee’s recommendation for approval.  The carryover policy was created to provide standards and details for appropriation of the funds.  The committee recommends its approval.
    3. Personnel:  K. Michaelis noted the committee met to review the 2017 Salary Grid, review the procedure for setting the Director’s salary, and the review of the 2017 Organization Chart.  Five actions will come before the board in September:  Removal of the Director position from the salary grid; approval of a 1% salary increase for staff; approval of the organization chart; approval of the salary grid and a closed session for the approval of the director review and salary.

Action Items

  1.  Approve SCLS Carry Over Policy:  On behalf of the Budget & Finance and Personnel Committees, J. Carter moved the recommendation to adopt the Carry Over policy as presented.  N. Brien seconded.  Motion carried.  L. Sipiorski abstained.

SCLS Foundation Report – M. Van Pelt:  S. Holland has been nominated to replace Cindy Fesemyer as the library representative to the SCLS Foundation Board.  Two sponsors have volunteered to fund the Cornerstone event, which will take place November 17th at the Cambridge Winery.  All board members are encouraged to attend and support the event.

Circulation, Interlibrary Loan, and Online Reference Database Statistics (Online Database Statistics: http://www.scls.info/statistics/2016databases.html)

System Director’s Report – M. Van Pelt: The Portage County Public Library is conducting a second round of in-person interviews in their search for a new director.  C. Fesemyer, Director of the Columbus Public Library, was on the Talk of the Town in August. 

Discussion Items: None

Administrative Council (AC) Report –Met August 18, 2016
Agenda and Minutes for AC can be found on the web at: http://www.scls.info/committees/index.html

Other Business:  none

Information sharing:  A. Weier was provided a tour of the DeForest Community Library by the Director, Jan Berg.  The basement of the library houses a room for the Friends of the Library book sale and space for alternative high school students.  The local historical society has space on the first floor. She was impressed by the collaboration the library has with the community.
P. Cox noted appointments to the nomination committee will occur at the September meeting.  Anyone interested in serving is encouraged to do so and contact him.

Adjournment:  1:13pm.
Minutes recorded by H. Moe