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Approved at the November 18, 2016 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
October 27, 2016 12:15 p.m.
SCLS Headquarters

Present:   J. Ashford, P. Behling, N. Brien, J. Carter, P. Cox, M. Furgal, J. Healy-Plotkin, D. Heimstead, M. Hokamp, N. Long, K. Michaelis, M. Nelson, R. Owens, L. Sipiorski, A. Weier.

Also Present:
  M. Van Pelt
Excused:  F. Cherney, J. Harrington, P. Nelson

Call to Order:  P. Cox called the meeting to order at 12:17 pm
a.         Introduction of guests/visitors:  None
b.         Changes/Additions to the Agenda: None
c.         Requests to address the Board:  None

Minutes:  R. Owens moved approval of the September 22, 2016 minutes.  Motion seconded and carried.

Bills for Payment/Financial Statements:  M. Furgal moved approval of the bills for payment in the amount of $492,828.56.  R. Owens seconded.  Motion carried.

Presentation:  Data Analysis for SCLS Libraries – Cindy Weber, ILS Support Technician
SCLS provides three major types of usage reports for the member libraries:  in-use materials (books, dvds, cds, etc.); online resources, and wireless usage reports.  Custom reports are also available upon request
Some questions asked by the Board: 
Do you foresee a time when SCLS can take circulation figures from OverDrive and combine them with LINKcat?  It would require an underlying database for both figures to run queries against it.  The Crystal Report points at Koha, but can point to items that SCLS has saved from previous reports to compare.  Need to know what kind of load it will have on the system.
What circulation changes have occurred in the last 10 years?  Some statistics are going down, but OverDrive usage is very high.  There is a shift to more usage of online services and library wireless.
Is there any way to determine if in-library usage increases during re-election voting period?  Sun Prairie and MPL are offering early voting. The reports can be sorted by time of day and compared to the same time in the previous year.
SCLS has created a Data and Digital Services Consultant position they will be interviewing for and that person will analyze the results of reports created and help member libraries use the information gathered to better serve their customers.
Are the newly hired directors aware of the reports available to them through SCLS?  Yes, it is part of the new director orientation and SCLS provides report training a couple of times a year as well.
R. Owens thanked SCLS for the support of the reports provided to the SUN library which helped in their budget preparation.

Committee Reports

Advocacy:
M. Nelson noted ALA is asking folks to advocate for Senate bill 3391, Museum and Library Services Act, which needs to be reauthorized.  SCLS receives funding from this bill.  When folks contact their senators, please ask them to co-sponsor the bill, so the passage can be facilitated.  
ALA has also announced the 45-115 ALA Federal Initiative to promote the capacity of libraries to advance our nation’s goals to leading federal policymakers.  The campaign, named after the next president (45) and the next Congress (115), will position U.S. libraries and library professionals as invaluable team members in setting federal policy and moving the nation forward in the digital age. 
WLA is continuing the Libraries Transform Lives program.
A. Weier – was asked, and accepted, to serve on the WLA Library Development & Legislation Committee. Congratulations Anita!

Action Items

    1. Create Nomination Committee for 2017 Board officers:  The following members volunteered to serve:  P. Behling, Chair, M. Furgal, and M. Nelson.
    2. Approve Continuing Education agreement with Arrowhead Library System

N. Brien moved approval of the ALS continuing education agreement.  Motion seconded and carried.

SCLS Foundation Report
– M. Van Pelt noted the Poynette Public Library will be joining the Foundation.  R. Owens and M. Van Pelt attended the fundraising workshop that was sponsored by the Foundation.  To date, the Foundation Cornerstone event has received over $10,000 from donors.

Circulation, Interlibrary Loan, and Online Reference Database Statistics
(Online Database Statistics: http://www.scls.info/statistics/2016databases.html)

System Director’s Report – M. Van Pelt
The Spring Green Library Director, Kathleen Kosiac, will be resigning 12/2/16 and moving to San Francisco.

Discussion:
Topics for 2017 staff presentations:  Please email or call M. Van Pelt with ideas.  One suggestion included an update on the Public Library System Redesign Project.

Administrative Council (AC) Report –Met October 20, 2016
The AC voted to discontinue funding the Talk of the Town with CW57.  http://www.scls.info/committees/index.html

Other Business: 

Information sharing:
A. Weier noted the Wisconsin Book Festival was great.
P. Cox shared a couple of books for suggested reading: “The Little Bookstore of Big Stone Gap” and “Whose Names are Unknown”.

Adjournment:  1:10 p.m.

Minutes recorded by H. Moe