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Approved at the April 23, 2015 Board of Trustees Meeting

SCLS Board of Trustees
March 26, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, D. Heimstead, M. Hokamp, Nan Hughes, J. Krems, M. McCarville, M. Nelson, R. Owens, K. Rattunde
Also Present:  M. Van Pelt, K. Goeden
Absent:  N. Brien
Excused: H. Bauman, T. Gramling, N. Long, K. Michaelis, G. Poulson

Call to Order: P. Cox, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  J. Krems moved to approve the February 26, 2015 minutes.  M. Furgal seconded.  Motion carried.  M. McCarville abstained.

Bills for Payment/Financial Statements:
J. Ashford and P. Cox reviewed the bills for payment in the amount of $113,865.42 and moved approval.  Motion seconded and carried. 

Annual Report / Visiting Libraries – M. Van Pelt discussed the summary of the trends and top concerns that were compiled from the 2014 library visits as well as a compilation of what member libraries see as the needs of the communities they serve. 
The board was provided with the 2014 system effectiveness statements that were compiled from the annual reports to DPI.  Four libraries in the system indicated they did not feel the library system provided effective leadership or adequately met the needs of the library (Marshall, Middleton, Marshfield, and Sun Prairie).  You may view the document here

Committee Reports: 
a.  Committee Meetings Calendar:  J. Carter noted the budget/finance/personnel committee will meet at 11 a.m. prior to the regularly scheduled board meeting in April to discuss staff salaries and in June to review the mid-year budget.  They will also meet in August one week prior to the board meeting to review the budget.

b.  Advocacy: M. Nelson suggested including a link to WLA legislative alerts on the SCLS Board web page to assist board members in keeping informed of current legislative events.

Action Items:  None

SCLS Foundation Report:  Did not meet.

Circulation and ILL Statistics: J. Carter inquired whether there is a better means of interpreting statistics for member libraries.  M. Van Pelt noted this topic was discussed at the All Directors meeting and there was much discussion about what data libraries should be using to tell their “story” and value to the community.  The directors were also asked what information they would collect if money or technology were no barrier.  You may view the results from the minutes of the 3-19-15 All Directors meeting.

System Director's Report:  M. Van Pelt noted Jefferson County has decided to join Waukesha County instead of SCLS.
COLAND is in the process of creating a workgroup to include Lean work group members, public libraries, and System Library directors.  M. Van Pelt has been asked to participate in this workgroup.
SCLS will be celebrating its 40th anniversary this year.  M. Van Pelt inquired how the board might like to celebrate the event.

Discussion: Board Biographies: P. Cox noted the Executive Committee met and created a “biography worksheet” for the board members to fill out.  P. Cox will ask K. Michaelis if she would like the forms returned to her.  The idea is to compile the information from each board member into a booklet, distribute it to the current board members and revise it as new trustees join the board to help them learn about each trustee.  You may view the worksheet here.

Administrative Council (AC) Report:   
The All Directors Minutes from March 19th may be viewed here:

Other Business:  None

Information Sharing:  
J. Harrington encouraged the board members to try Flipster.  She thinks it’s “cool”.
Sun Prairie library will reopen their search for a new library director and Verona Public Library has not advertised for a library director yet.  Stacey Burkhart is currently the Interim Director at Verona.

The next board meeting will be held on Thursday, April 23, 2015

Meeting adjourned at 1:15 p.m. 
Heidi Moe, Recorder