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Approval at the June 25, 2015 Board of Trustees Meeting

SCLS Board of Trustees
May 28, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, F. Cherney, P. Cox, M. Furgal, T. Gramling, J. Harrington, J. Healy-Plotkin, M. Hokamp, J. Krems, N. Long, K. Michaelis, M. Nelson, G. Poulson
Also Present:  M. Van Pelt, K. Goeden
Absent:  M. McCarville, K. Rattunde
Excused: H. Bauman, N. Brien, D. Heimstead, Nan Hughes, R. Owens

Call to Order: P. Cox, President, called the meeting to order at 12:20 p.m. 

  1. Introduction of guests/visitors:  Erin Edsall and David Odahl, Wegner CPAs were introduced
  2. Changes/additions to the agenda: Move J. Healy-Plotkins’ National Library Legislative Report under Advocacy Committee report.
  3. Requests to address the board:  G. Poulson announced that he is resigning from the board after 12 years of service.  He thanked the members and staff.  He also noted Dane County has not responded to his email regarding his resignation. 


Minutes:  N. Long moved approval of the April 23, 2015 minutes.  J. Ashford seconded.  Motion carried. 
Bills for Payment/Financial Statements:
M. Furgal reviewed the bills for payment in the amount of $372,167.79 and moved approval.  J. Krems seconded. Motion carried. 

2014 Audit –   Erin Edsall and David Odahl, Wegner CPAs
Committee Reports: 

  1. Advocacy: J. Healy-Plotkin shared her experience in attending National Library Legislative Day in Washington DC.  You may see her report here. 

    All of the SCLS trustees with emails should be receiving the WLA legislative alerts.  If you are not, please contact Heidi Moe.

M. Nelson encouraged the board to contact their legislators to support the USA FREEDOM Act, which would amend previous legislation by increasing transparency on surveillance orders and creating new restrictions on the bulk collection of citizen records.  She also reinforced using personal “stories” when speaking to your legislators.

Action Items: 

  1. Resource Library 2016 Services Agreement:  G. Poulson moved approval of the 2016 Statutory Resource Services Agreement and the 2016 Supplemental Services Agreement.  Motion seconded and carried.
  2. Agreement to Participate in SCLS Technology Services:  K. Michaelis moved approval of the Agreement to Participate in SCLS Technology Services.  P. Behling seconded.  Motion carried.


SCLS Foundation Report:  Did not meet.

Circulation and ILL Statistics:

System Director's Report:  M. Van Pelt noted the Randolph Village Board voted approval of the Hutchinson Memorial Library of Randolph to leave the Mid-WI Library System to join SCLS.  The SCLS Board will vote to approve the addition of the Randolph library at the June meeting.  SCLS will receive funding from DPI for the addition of the library and the delivery and cost formula amounts will be split as well. 
The board expressed concerns for the Mid-WI Library System and whether SCLS could offer contractual services to help the remaining libraries in the system.  The Director will be resigning, there is the possibility that they may be selling their building and remaining staff may be working from home with a part time Director being hired.

Set November meeting date for Friday, November 20th and December meeting to Friday, December 18th.  M. Nelson moved approval to set the November Board meeting to Nov. 20th and December 18th.  Motion seconded and carried.

Administrative Council (AC) Report:   All Directors met May 21, 2015.

Other Business:  None

Information Sharing:  
P. Behling noted $4,000 was raised from the book sale to benefit Habitat for Humanity.
J. Ashford noted Ben Miller has resigned as Director from the Sauk City Library.  Maureen Palmer from the Reedsburg Library will be leaving and moving to northern Wisconsin to run her newly purchased book store. Carol Anderson, Director of Spring Green, will be retiring this year.
J. Carter noted he updated his library card status to “senior” at the Verona Public Library and no longer has to pay fines for overdue items.
P. Cox and the board thanked Gary Poulson for his service to the board.  He will be missed!

The next board meeting will be held on Thursday, June 25, 2015

Meeting adjourned at 1:35 p.m. 
Heidi Moe, Recorder