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Approved at the September 24, 2015 Board of Trustees Meeting

SCLS Board of Trustees
August 27, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Long, M. McCarville, K. Michaelis, M. Nelson, K. Rattunde
Also Present:  M. Van Pelt, K. Goeden
Excused: H. Bauman, T. Gramling, D. Heimstead, M. Hokamp, Nan Hughes, J. Krems, R. Owens,

Call to Order: P. Cox, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  N. Brien moved approval of the July 23, 2015 minutes.  N. Long seconded.  Motion carried. 
Bills for Payment/Financial Statements:
J. Harrington reviewed the bills for payment in the amount of $376,658.18 and moved approval.  J. Ashford seconded.  Motion carried. 

Committee Reports: 

  1. Advocacy: M. Nelson noted Library Legislative Day will be held February 9th at the Concourse Hotel and National Library Day in D.C. will be May 2nd and 3rd.  Several legislators commented on receiving thank you cards from library supporters.  The Trustee Essential handbook has pertinent information about advocating for libraries.  You may view the handbook here:
  1. Budget/Finance/Personnel:  2016 Budget
    J. Carter noted the committee met to review the 2016 budget and notes and will be making a recommendation for approval of the budget at the September board meeting.  If anyone has questions about the budget, please contact M. Van Pelt.  The committee also discussed the possibility of opening a third money market account with Alterra Bank in Kansas, which is an affiliate of First Business Bank.  SCLS could move $250,000 to the Alterra account and it would be FDIC insured.  Currently, SCLS has $500,000 in funds that are FDIC insured as well as the State Pool fund.

K. Michaelis noted the committee also  reviewed the 2016 SCLS salary grid and organizational chart.

Action Items: 

  1.  FDIC account with Alterra Bank:  J. Carter moved to keep the SCLS investment accounts as they are currently held and not create another FDIC account with Alterra Bank at this time.  P. Behling seconded. Motion carried.

SCLS Foundation Report:  The disbursement policy and wealth management policy were updated.  The Cornerstone event will be held November 11th at “205 Vino” wine bar in Portage. 

Circulation and ILL Statistics
: Columbia County and Adams County statistics will be affected with the addition of the Randolph Library and the Rome Library (when they join LINKcat), respectively.

System Director's Report:  M. Van Pelt noted the Randolph Library will become part of the 2016 System Plan.  There are currently no director vacancies in the system and 11 libraries in the system are in some form of remodeling or building.

Discussion: None

Administrative Council (AC) Report:   Met August 20th and approved the recommendation from the Dane County Library Directors to have the Dane County Cluster allocation remain the same.

Other Business:

Information Sharing:  
K. Michaelis participated in the trustee training webinar “Transforming Our Image”.  To view the webinar, go here:
P. Behling noted the Wisconsin Public Television Quilt expo will be September 10-12.  Dane County Library System will have a booth at the event and volunteers are needed.  Olbrich Gardens is also hosting a “Gleam: Art in a New Light” Wednesday to Friday from September 2nd to October 30th.

The next board meeting will be held on Thursday, September 24, 2015

Meeting adjourned at 1:05 p.m. 
Heidi Moe, Recorder