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Approved at the October 22, 2015 Board of Trustees Meeting

SCLS Board of Trustees
September 24, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, F. Cherney, P. Cox, T. Gramling, D. Heimstead, M. Hokamp, J. Healy-Plotkin, J. Krems, N. Long, K. Michaelis, M. Nelson, R. Owens, K. Rattunde, A. Weier

Also Present: 
M. Van Pelt

 M. McCarville

H. Bauman, N. Brien, M. Furgal, J. Harrington, N. Hughes, J. Harrington

Call to Order: P. Cox, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  Anita Weier, newly appointed Dane County Representative, was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  J. Healy-Plotkin moved approval of the August 27, 2015 minutes.  J. Krems seconded.  P. Behling noted the Cornerstone Event will be held November 19th, not the 11th as stated in the August minutes.  Motion carried with amendment. 
Bills for Payment/Financial Statements:
P. Cox reviewed the bills for payment in the amount of $141,228.52 and moved approval.  J. Ashford seconded.  Motion carried. 

Presentation: Annual 2016 Budget & 2016 System Plan:  M. Van Pelt

Committee Reports: 

  1. Advocacy: M. Nelson inquired whether the board was receiving the WLA alerts.  Each board member is signed up for WLA membership, so if the alerts are not being received, please contact WLA to confirm they have the correct email address.
  1. Budget/Finance/Personnel: 

Action Items: 

  1.  2016 Budget & Salary Schedule:  J. Carter moved approval of the 2016 SCLS Budget & Schedule.           K. Michaelis seconded.  Motion carried.
  1. Organizational Chart:  K. Michaelis moved approval of the SCLS Organizational Chart. R. Owens seconded.  Motion carried.
  1. 2016 System Plan:  J. Krems moved approval of the 2016 System Plan.  J. Healy-Plotkin seconded.  Motion carried.

SCLS Foundation Report:  The foundation received a sponsorship from Gordon Flesch for the Cornerstone event.

Circulation and ILL Statistics

System Director's Report:  M. Van Pelt noted the Mid-Wisconsin Federated Library System (MWFLS) is exploring merger opportunities with another system to take effect January 1, 2017.  The system consists of Dodge and Washington County.  Jefferson County will be joining the Waukesha County System 1/1/2016.  As part of its exploration, MWFLS is contacting most systems in the SE quadrant of the state to gauge each system's interest in exploring a merger.  SCLS would receive approx. $491,099 and 18 additional libraries if a merger took place.  The SCLS Board discussed the pros and cons of a merger with MWFLS and encouraged M. Van Pelt to respond to the survey and provide the requirements, guidelines, etc. needed to join SCLS. 
The SCLS board also requested to receive any literature provided at the Social Services Symposium.


Administrative Council (AC) Report:   Met Sept. 17th and approved the recommendation of the 2016 Budget to the SCLS Board.

Other Business:

Information Sharing:  
K. Michaelis noted “Trustee Day” at the WLA conference in Middleton will be held November 5th.  She encouraged the trustees to attend.  You may view the WLA conference webpage here:

P. Cox noted Susan Santner will be retiring as Director of the Oregon Public Library.

The next board meeting will be held on Thursday, October 22, 2015

Meeting adjourned at 1:30 p.m. 
Heidi Moe, Recorder