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Approved at the January 28, 2016 Board of Trustees Meeting

SCLS Board of Trustees
December 18, 2015 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Healy-Plotkin, M. Hokamp, J. Krems, N. Long, K. Michaelis, M. Nelson, R. Owens, K. Rattunde, A. Weier
Also Present:  M. Van Pelt, K. Goeden
Excused: H. Bauman, N. Brien, T. Gramling, J. Harrington, D. Heimstead, N. Hughes, M. McCarville

Call to Order: P. Cox, President, called the meeting to order at 12:18 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

 Minutes: J. Ashford moved approval of the November 20, 2015 minutes.  J. Carter seconded.  Motion carried.
Bills for Payment/Financial Statements:
J. Carter reviewed the bills for payment in the amount of $228,860.69 and moved approval.  N. Long seconded.  Motion carried.

Committee Reports: 

  1. Advocacy:  M. Nelson noted any board member interested in attending National Library Legislative Day (NLLD) must submit their application by the end of the board meeting.  The Advocacy Committee will choose the representative to attend NLLD and announce that person at the January meeting.  
    The “Every Student Succeeds Act” was passed, which supports students learning about the environment, conservation and field studies.
    A bill is in the works which provides the ability for libraries, in conjunction with collection agencies, to receive payment of fines.

  2.  Personnel Committee:  K. Michaelis noted the committee met for the System Director performance evaluation and review of the 2016 goals.  
  3. Nomination committee:  The 2016 slate of officers were presented:  P. Cox, President; K. Michaelis, V. President; P. Behling, Secretary; J. Ashford, Treasurer.  
    H. Moe will send an email to the board of trustees and attach the 2016 board committee sign-up sheet.  

Action Items: 
1.  Roll call vote to hold closed session for board consideration of the performance evaluation and salary recommendation of the System director as authorized by Wisconsin Statutes Section 19.85(1)(c)

Upon the motion of M. Nelson and the second of J. Ashford to go into closed session pursuant to Wisconsin Statute section 19.85(c)(1) to consider the employment, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility, the roll call vote was unanimous.  The board went into closed session at 12:33.
The board reconvened at 12:58.
On behalf of the Personnel Committee, K. Michaelis moved approval to accept the performance evaluation and goals of the System Director.  M. Nelson seconded.  Motion carried.

SCLS Foundation Report:  The committee will meet in January. 

Circulation and ILL Statistics
: None.

System Director's Report:  M. Van Pelt noted the Nekoosa library will join LINKcat in 2016. The staff will be providing a pot luck lunch for the January board meeting.  The Budget/Finance Committee will need to meet with the auditor at 11:30 a.m. on January 28th.

SCLS Board of Trustees meeting minutes:  At the November meeting the trustees were asked to review previous recorded minutes for input at the December meeting.  The discussion determined that the minutes are fine the way they are presented and no action is needed.

Administrative Council (AC) Report:   
You may view the minutes here:

Other Business:
M. Van Pelt inquired whether the board had additional education topics they would like to discuss in 2016.  One idea included the challenges libraries will be facing in the coming years and how the system can help with those challenges.  This topic was discussed at the 2015 All Directors meetings.  The Aspen Institute’s Report: Rising to the Challenge; Re-Envisioning Public Libraries also addresses this topic and will be the focus of SCLS webinars and the March 2016 All Directors meeting.  M. Van Pelt will provide additional information in the January board packet. 
Another idea included how to keep libraries relevant and funded based on circulation.  This topic will be discussed at the October board meeting.  The Mt. Horeb Public Library is piloting a project based on databases and how to make data more usable.

Information Sharing: 

The next board meeting will be held on Thursday January 28th, with a potluck lunch at 11:30 a.m.

Meeting adjourned at 1:30 p.m. 
Heidi Moe, Recorder