South Central logo SCLS Home
SCLS Committees
SCLS Board of Trustees


Approved at the December 22, 2016 Board of Trustees Meeting

SCLS Board of Trustees
November 18, 2016 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, J. Carter, F. Cherney, P. Cox, M. Furgal, J. Harrington, D. Heimstead, N. Long, K. Michaelis, M. Nelson, P. Nelson, R. Owens, L. Sipiorski, A. Weier
Also Present:  M. Van Pelt, K. Goeden
Excused: H. Bauman, N. Brien, J. Healy-Plotkin, M. Hokamp, N. Hughes

Call to Order: P. Cox, President, called the meeting to order at 12:16 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  A motion was made to approve the October 27, 2016 minutes.  Motion seconded and carried.  J Harrington and P. Nelson abstained.
Bills for Payment/Financial Statements:
J. Ashford reviewed the bills for payment in the amount of $169,001.10 and moved approval.  P. Behling seconded.  Motion carried. 
It was requested that the agenda reflect a separation of who is reviewing the bills versus the financial statement review by K. Goeden.  Future agendas will reflect this separation.

Committee Reports: 

  1. Advocacy: M. Nelson encouraged the board to contact their legislators to support the Museum & Library Services Act of 2016 (S 3391).  2017 National Library Legislative Day in Washington D.C. is May 1st and 2nd.   The application may be found attached to the agenda for any board member interested in attending National Library Legislative Day (NLLD).  Please submit the application prior to the January board meeting so the Advocacy Committee can review and announce the representative they selected to attend NLLD.   The Wisconsin Library Legislative Day will be February 21st at the Concourse Hotel in Madison.
  2. Nomination Committee:  P. Behling noted the committee will present a slate of officers at the December meeting.  If anyone is interested in serving, please let Pat know.
  3. Personnel:  K. Michaelis noted the committee met prior to the board meeting to review the SCLS employee handbook, determine whether the 1% cost of living wage increase actually resulted in an increase for SCLS staff, and discussed sick time accrual rate and cap of 120 days/960 hours.
    The Personnel Committee will present an action item at the December board meeting for approval of each SCLS employee to receive a $1,000 bonus plus 1% of their salary.  J. Carter requested a financial analysis regarding the bonus prior to the December meeting.  It was also requested that SCLS provide summary documentation of what other library systems are doing with salary increases and bonuses at next meeting.
    The Personnel Committee will also recommend removal of the cap of sick time hours at 960 for an active employee.  However, the cap of 960 hours will be retained when an employee retires.

  4. Budget/finance:  J. Carter noted there is no active business except for the approval of the SCLS purchasing policy.

Action Items: 

  1. Approve SCLS purchasing policy: The board discussed this at length and provided several suggestions for modification to the purchasing policy presented. 
    J. Harrington moved to table approving the SCLS Purchasing Policy until the December meeting.  Motion was seconded and carried.  A revised SCLS Purchasing Policy will be presented to the board at the December meeting for approval.
  2. Approval of system reciprocal borrowing agreement with the Monarch Library System.  K. Michaelis moved approval of the system reciprocal borrowing agreement with the Monarch Library System.  A. Weier seconded.  Motion carried.
  3. Approval of system reciprocal borrowing agreement with the Bridges Library System.  A motion was made to approve the system reciprocal borrowing agreement with the Bridges Library System. Motion seconded and carried.

SCLS Foundation Report:  The Cornerstone event was a success.  The Rio, Verona, and Baraboo libraries received awards and there was a great turn out to honor Julie Anne Chase and Mary Lou Sharpee.

Circulation and ILL Statistics: P. Behling requested that the links to the Flipster and OverDrive statistics be included on the agenda as well.  Future agendas will include the links.

System Director's Report: 
K. Michaelis inquired about the PLSR workgroups and noted the reports online are not clear regarding the direction the Delivery Work Group is going.  It was suggested that Bruce Smith and/or Corey Baumann could speak at the December meeting to provide clarification.  The board will also create a reply to the PLSR workgroup models survey.

Discussion: Trustee Essential #10 –
R. Owens

Administrative Council (AC) Report:   The All Directors meeting was November 17.  It included an afternoon continuing education program on the annual report. You may review the minutes here:

Other Business:
2017 Committees: 
The board was asked to let H. Moe know for which committees they would like to serve in 2017 (including remaining on the committee they are currently serving).  The By-laws Committee will be reactivated in 2017 and openings on the Foundation Board may occur as well.
Information Sharing:  None

The next board meeting will be held on December 22, 2016

Meeting adjourned at 1:27 p.m. 
Heidi Moe, Recorder