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SCLS Board of Trustees

SCLS Board of Trustees

South Central Library System Board of Trustees
Thursday, June 23, 2016 12:15 p.m.
SCLS Headquarters
4610 S. Biltmore Lane, Suite 101, Madison, WI 53718

1. Call to Order
            a.         Introduction of guests/visitors
            b.         Changes/Additions to the Agenda
            c.         Requests to address the Board 

2. Approval of May 26, 2016

3. Presentation and Approval of Bills for Payment/Financial Statements – K. Goeden & J. Harrington

4. Presentation: 2016 Mid-Year Budget

5. Committee Reports

    1. Advocacy
    2. Budget & Finance Committee
    3. Personnel

6. Action Items:

a. Acceptance of 2015 Audit & Management Letter
b. Approval of 2016 Mid-year Budget & Notes
c. Approval of 2017 Cost Formula
d. Approval of  2017 Statutory Resource Services Agreement with Madison Public Library
e. Approval of 2017 Supplementary Services Agreement with Madison Public Library
f. Approval of Cataloging Contract with Madison Public Library
g. Approval of 2016 Board of Trustees Meeting schedule

i. October 27 – conflict with WLA Conference, also Foundation meeting that day
ii. November – Friday before Thanksgiving
iii. December 22

7. SCLS Foundation Report – M. Van Pelt

8. Circulation, Interlibrary Loan, and Online Reference Database Statistics
(Online Database Statistics:

9. System Director’s Report – M. Van Pelt

10. Discussion:
a. Review Roles of Trustees – P. Cox

The following items are recommended reading for this discussion.
                        Trustee Essential 2
                        Trustee Essential 4
                        Trustee Essential 14
                        Trustee Essential 26
                        Administrative Essential 11

b.  Appropriateness for SCLS to adopt purchasing policies similar to policies used by member libraries.

11. Action Item:  Request documentation of price comparison to support purchase of truck approved by the Board of Trustees on 5/26/16.

12. Administrative Council (AC) Report – Met June 16, 2016

Agenda and Minutes for AC can be found on the web at:

13. Other Business

14. Information sharing

15. Adjournment

Circulation & ILL Statistics – May
System Director’s Report – May
Consultants, Delivery, ILS, Technology Reports
Madison Public Library Cataloging Agreement
2016 Mid-year Budget
2016 Mid-Year Budget Notes
2015 Audit: Management Letter
2015 Audit:  Financial Statements
2nd qtr Mileage Reimbursement & form
Statutory Resource Services Agreement for 2017
Supplementary Services Agreement for 2017
2017 Cost Formula Sheet

Bills for Payment
Financial Review

For more information about the Board of Trustees, contact Heidi Moe.