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Approved at the May 25, 2017 Board of Trustees Meeting

SCLS Board of Trustees
April 27, 2017 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Long, K. Michaelis, M. Nelson, P. Nelson, R. Owens, A. Pawlak, R. Seltzer, L. Sipiorski, A. Weier
Also Present:  M. Van Pelt
Absent:  M. Hokamp,
Excused: P. Behling, H. Bauman, N. Brien, F. Cherney, A. Bhasin

Call to Order:
K. Michaelis, President, called the meeting to order at 12:15p.m. 

  1. Introduction of guests/visitors: Robert Seltzer was introduced as the newly appointed Dane County representative on the board of trustees.
  2. Changes/additions to the agenda: Add Finance Committee under Committee Reports
  3. Requests to address the board:  None

Minutes:   P. Cox moved approval of the March 23, 2017 minutes.  J. Ashford seconded. Motion carried. 

Bills for Payments: 
R. Owens reviewed the bills for payment in the amount of $454,343.64 and moved approval.  M. Furgal seconded.  Motion carried. 

Financial Statements: 

Presentation:  Trustee Essential #16 – Conflict of Interest:  A. Weier: 
A handout was provided, which you may view here.  Some of the board members provided examples of situations to avoid conflicts of interest. 

Committee Reports:

  1. Advocacy: M. Nelson reiterated that one third of the house members signed the appropriation letter for IMLS… now it’s time to get the support from our senators.  A. Weier added info from WLA legislative committee.  The governor did not put any increase into his budget for libraries.  Members have attended joint finance committee meetings in support.  Mary Fakowski is sending an amendment letter for the $1.5 million dollars.
    N. Long – trying to put together a resolution for Columbia County – libraries are important, contact senators, put funding back in. 
    J. Healy Plotkin – MPL is drafting a letter similar to Columbia County regarding library funding and how important it is. 

K. Michaelis noted the Washington Post printed an article which focused on IMLS and library funding.  IMLS funding is getting more publicity than expected.

  1. Personnel:  N. Long noted the committee met 4/18 and reviewed the personnel manual/handbook. Cleaned up some details. Nothing major. Mostly language changes. Kerrie G. will add in suggestion and then it will go to legal counsel. 1.2% cost of living increase was discussed as well.  Salary projections will be developed to determine if SCLS can afford it. 
  2. Finance: The Personnel and Budget & Finance Committees will meet Tuesday, June 20th 10 a.m. at SCLS HQ.  The meeting will last about 2 hours.

Action Items: None

SCLS Foundation Report:  M. Van Pelt noted the board will meet today.  They will pick the Cornerstone recipient. Distribution of funds will be discussed as well.

System Director's Report:  Two system directors, Gerri Moeller and Krista Ross, have resigned and have accepted positions in Minnesota. The Arrowhead Library System will join the Lakeshores Library System ILS.  Roxane Bartell is the interim director of SWLS (South West Library System). Terry Howe, consultant for DPI will retire June 1. 
Discussion:  None

Administrative Council (AC) Report:   Met April 20, 2017.  You may view the minutes here:   

Other Business:

The board requested that Jody Hoesly, the recently hired Data Services Consultant, provide a presentation to the board.

Information Sharing:

The next board meeting will be held on May 25, 2017

Meeting adjourned at 12:50 p.m. 
Heidi Moe, Recorder