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Draft copy subject to approval at the September 28, 2017 Board of Trustees Meeting

SCLS Board of Trustees
August 24, 2017 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, A. Bhasin, N. Brien, F. Cherney, P. Cox, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Long, M. Hokamp, K. Michaelis, M. Nelson, P Nelson, R. Owens, A. Pawlak, L. Sipiorski, A. Weier
Also Present: K. Goeden, M. Van Pelt
Excused: R. Seltzer

Call to Order: K. Michaelis, President, called the meeting to order at 12:22p.m. 

  1. Introduction of guests/visitors: John DeBacher, DPI
  2. Changes/additions to the agenda: Advocacy information by M. Van Pelt
  3. Requests to address the board:  

Minutes:  R. Owens moved approval of the July 27, 2017 minutes.  P. Cox seconded.  Motion carried.

Bills for Payments: 
J. Healy-Plotkin reviewed the bills for payment in the amount of $96,286.66 and moved approval.  N. Brien seconded.  Motion carried. 

Financial Statements: 
K. Goeden

PLSR:  John DeBacher, Division for Libraries and Technology, DPI:  See handout. Trustees are encouraged to keep up with the project at  They are also encouraged to attend regional information sessions. Sun Prairie Public Library will host one Monday, Sept. 18th.  Several SCLS staff are on different work groups and can offer information as well.
P. Nelson: regional meetings.  Trustees are encouraged to attend.  Question about timeline; in May 2018 the report will be complete, but in order to implement that, it would take a lot of heavy lifting.  Use legislative council study.  Anything that involves funding would take time.  Do you think there is any kind of impact on this process since Tony Evers indicated his run for State Governor?  The reports still go to the steering committee for approval and will take time to get to him.  Unless some change happens, PLSR implementation would probably take years to occur. Changes like grants to systems, or grants to technology or delivery, etc. would impact it also.

Committee Reports:

    1. Advocacy:  M. Nelson noted federal gov’t not meeting much.  Continue to communicate for support of libraries in both Washington and state. 
      M. Van Pelt attended a SRLAAW meeting and received names of specific people in various SCLS counties that are members of the WI Counties Association.  She inquired whether the SCLS board members were familiar with the people and asked that they send her any information about the people listed.
      A. Weier noted LD&L discussed the Wisconsin Counties Association conference this winter.


    1. Budget/Finance/Personnel Committee

2018 Budget:  M. Furgal noted the committee met and recommend approval of the budget which will be presented to the board in September as well as the 2018 organization chart and salary grid.  Alternative investment options, (certificates of deposit) were also discussed.

    1. Personnel:  Will be reviewing the System Director goals.

Action Items: None

SCLS Foundation Report:
  M. Van Pelt noted they agreed to open the foundation to all public libraries and friends groups in WI.  Created a brochure and gave a presentation to SRLAAW.  SRLAAW directors were impressed by the information and think other member libraries will be interested.  Also working with WILS – Bruce Smith receives inquiries often and will pass the information along.  The website has been updated with the current information as well as the brochure. 

System Director's Report:  M. Van Pelt noted she printed off the regional meeting dates of PLSR, which is open to the public.
The director at the Rome library, Lore Ingram, is retiring 2/2018.  The Wyocena director resigned – last day is 9-1-17.  Pardeeville does not have a director - received no applications – looking for a director that will work 10 hours per week.  Wyocena has not advertised yet.  The current director only worked 10 hours a week.
M. Van Pelt will be providing a training session in Monticello for the library board and village board.

Discussion Items:  None

Administrative Council (AC) Report:   Met August 17, 2017.  You may view the minutes here:   
Cancelled October meeting due to conflict with WLA annual conference. WLA will be at the Kalahari that week. Program is available to view – Thursday usually the trustee day.
Other Business:  None

Information Sharing:
Results Madison Project   Trying to tie the services that they offer to measurable outputs of library services.  Jody Hoesly is doing the data behind it.
Weier:  Great tour of the Lodi Public Library.  Very nice community.  SCLS delivered a mural from Stoughton to Lodi. 
P. Behling noted the DCLS will have a table at the September quilt show.

The next board meeting will be held on September 28, 2017

Meeting adjourned at 1:33 p.m. 
Heidi Moe, Recorder